This Independent Contractor Agreement (“Agreement”) is entered into and effective upon the date Contractor accepts these terms via Ostendio’ online acceptance process (the “Effective Date”) between Ostendio V2, LLC and the Contractor accepting these terms and executing the applicable Statement of Work (“Contractor”).
Each invoice submitted by Contractor will provide complete supporting detail for each day on which Services were performed by Contractor, the dates of Services, hours worked at the negotiated rate on each day, and receipts or other suitable detail concerning related expenses. Ostendio shall pay correct invoices within 30 days after receipt.
(a) maintain all necessary personnel and payroll records for Personnel assigned to perform Services, including but not limited to I-9 certifications, government agency notifications and legally required employee notifications;
(b) timely pay net wages, any employee and employer share of required employment and related taxes and withholdings pertaining to Personnel, and provide any legally required benefits directly to Personnel, including but not limited to workers’ compensation insurance coverage, and compliance with local ordinances for paid benefits or paid leave;
(c) handle Personnel work-related claims and complaints;
(d) comply with all applicable laws, regulations and orders, including, but not limited to, the Fair Credit Reporting Act, Title VII of the Civil Rights Act of 1964, the Fair Labor Standards Act, the Immigration Reform and Control Act, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Family Medical Leave Act, Workers’ Adjustment and Retraining Notification Act, any other employment non-discrimination or non-retaliation laws, and any similar state laws and local ordinances; and
(e) after review by Contractor, require all Personnel performing Services to execute Ostendio’ Invention Assignment Agreement and Confidentiality Agreement requiring them to, at a minimum, (i) assign all inventions created while working for Ostendio under this Agreement as described in Section 6; (ii) treat all Ostendio information as confidential and proprietary; (iii) refrain from using third party confidential/proprietary information in connection with performing the Services for Ostendio; and (iv) refrain from disclosing third party confidential/proprietary information to Ostendio.
(f) maintain insurance coverage
Contractor shall ensure that its Personnel adhere to the provisions of this Agreement and will perform in accordance with applicable laws, regulations, and Ostendio’ company policies.
(a) Contractor’s performance of the Services called for by this Agreement does not and shall not violate any applicable law, rule, or regulation; any contracts with third parties; or any third-party rights in any patent, trademark, copyright, trade secret, or any other proprietary right;
(b) Contractor has full authority and sufficient right title, and interest in and to any developed computer programs, computer systems, data, computer documentation or other material whatsoever, exclusive of rights respecting programs, data and materials identified by Ostendio as furnished to Ostendio by third-party vendors, to grant and convey the rights accorded to Ostendio under Paragraph 4 hereof;
(c) If applicable, for a period of twelve (12) months following installation (the “Warranty Period”), any software (and associated documentation) delivered to Ostendio hereunder shall be free from significant programming errors and from defects in workmanship and materials; and shall conform to the performance capabilities, characteristics, specifications, functions and other descriptions and standards applicable thereto. In the event that defects are discovered during the Warranty Period, Contractor shall promptly remedy such defects at no additional expense to Ostendio; and
(d) The software and all other products, documentation and other materials required to be delivered by Contractor to Ostendio hereunder, the development and use by Ostendio thereof, and the performance by Contractor of its obligations hereunder shall be in compliance with all applicable laws, rules-and regulations as of the date of delivery thereof.
(e) Contractor agrees that Ostendio may create and use recordings of the voices and images of the likenesses of Contractor’s employees and agents, either singularly or together with other recordings and images, in connection with advertising and publicity by Ostendio as well as other commercial and business purposes. Contractor understands that the term “images” encompasses any and all still photographs, video footage and any other digital or non-digital media. Contractor further consents to the reproduction and publication of said images and recordings by Ostendio and its agents and understands that, once published, other parties may use and/or reproduce such images and recordings with or without Ostendio’ consent. Contractor, on behalf of itself and all its employees, agents and assigns, hereby releases Ostendio, its affiliated companies, as well as all directors, officers, agents, employees, customers, contractors, consultants, and advertising agencies of Ostendio and its affiliated companies for all claims of any kind related to the creation, reproduction, use or publication of such images and voice recordings.
(f) Each and every person that contractor supplies, either directly or indirectly, to perform services of any kind for Ostendio consents to the use of their likeness by Ostendio and releases the parties listed in sub-paragraph (f) of this section.
This Paragraph shall survive the cancellation, expiration or termination of this Agreement.
(a) Termination; Suspension. Either Party may terminate the Agreement for cause: (i) if the other Party is in material breach of the Agreement and has failed to cure such breach within thirty (30) days after written notice thereof, or (ii) upon the other Party’s liquidation or dissolution, disposal of substantially all assets, failure to continue its business in the ordinary course, assignment for the benefit of creditors, or becoming the subject of a voluntary or involuntary bankruptcy or similar proceeding. Ostendio may suspend a Statement of Work at any time with or without prior notice – depending on the nature of the breach and the actual/potential harm to Ostendio and Ostendio clients, vendors, partners, etc., – in Ostendio’ sole discretion. Following Ostendio’ determination that the issue which gave rise to the suspension has been resolved to Ostendio’ reasonable satisfaction, Contractor may resume work. Ostendio is not obligated to suspend prior to termination in Ostendio’ sole discretion, if due to the nature of the breach termination may be warranted.
(b) Effect of Termination and Survival. Upon termination of a Statement of Work and/or this Agreement, and without limiting any of Ostendio’ other remedies hereunder, except in the case of termination owing to Ostendio’ uncured breach, Contractor remains liable for all damages and any other obligations accrued and owed by Contractor under this Agreement and the applicable Statement of Work, and except as expressly set forth herein, all of Contractor’s rights and licenses under the Agreement and the applicable Statement of Work will immediately terminate and Contractor shall cease performing work. All amounts accrued or owed to Ostendio in connection with this Agreement, and any other provisions which by their nature would reasonably survive, shall survive any termination of the Agreement.
(a) Contractor hereby agrees to indemnify, hold harmless and defend Ostendio and any partner, principal, employee or agent thereof (each of the foregoing being hereinafter referred to individually as an “Indemnified Party”) against all claims, liabilities, losses, expenses (including attorney’s fees and legal expenses related to such defense), fines, penalties, taxes or damages (collectively “Liabilities”) asserted by any third party where such Liabilities arise out of or result from (1) the negligence, gross negligence or willful misconduct of Contractor or subcontractor of Contractor; or (2) the representations or warranties made by Contractor hereunder, or their breach; or (3) the violation by Contractor of any third party’s trade secrets, proprietary information, trademark, copyright, or patent rights in connection with the performance by Contractor of the Services hereunder. Contractor’s obligation to indemnify and defend any Indemnified Party will survive the cancellation, expiration or termination of this Agreement by either party for any reason. Ostendio shall promptly notify Contractor of any third-party claim and Contractor shall, at Ostendio’ option, conduct the defense in any such third-party action arising as described herein at Contractor’s sole expense and Ostendio shall cooperate with such defense.
(b) Ostendio shall be responsible for the accuracy, completeness and propriety of information concerning its organization, products, and services that it furnishes to its’ customers. Accordingly, Ostendio shall indemnify and hold Contractor harmless from and against any Liabilities that may be incurred by Contractor as the result of any claim, suit or proceeding made or brought against Contractor by any third party, including any governmental agency or industry self-regulatory body, which arises out of or in connection with the services provided by Ostendio.
(c) The indemnified Party shall notify indemnitor promptly after the indemnified Party learns of the existence of an indemnifiable claim hereunder; provided, however, that failure to give such notice shall only affect the rights of the indemnified Party to the extent that indemnitor is prejudiced. The indemnified Party shall not admit any liability whatsoever. The indemnitor shall be entitled to take sole control of the defense and investigation of the indemnifiable claim at its own expense, by providing prompt written notice to the indemnified Party. The indemnified Party shall cooperate in all reasonable respects with the indemnitor and its attorneys in the defense of the claim (including by making available books, records, and personnel), and may reasonably participate at its own expense, through its attorneys or otherwise, provided that such participation does not interfere with the indemnitor’s defense. All settlements of indemnifiable claims under this Section shall: (i) be entered into only with the indemnified Party’s consent; and (ii) include an appropriate confidentiality agreement prohibiting disclosure of the terms of such settlement.
(a) Company Information. Contractor agrees at all times during the term of this Agreement and thereafter for a period of three (3) years following any termination, to hold in strictest confidence, and not to use, except for the benefit of Ostendio, or to disclose to any person, firm, corporation or other entity without written authorization of an officer of Ostendio, any Confidential Information of Ostendio which Contractor obtains or creates. Contractor further agrees not to make copies of such Confidential Information except as authorized by Ostendio. Contractor understands that “Confidential Information” means any Ostendio proprietary and non-public information, technical data, trade secrets or know-how, including, but not limited to, research, product plans, products, services, suppliers, customer lists and customers (including, but not limited to, customers of Ostendio on whom Contractor called or with whom Contractor became acquainted while performing the Services under this Agreement), prices and costs, markets, software, developments, inventions, laboratory notebooks, processes, formulas, technology, designs, drawings, engineering, hardware configuration information, marketing, licenses, finances, budgets or other business information disclosed to Contractor by Ostendio either directly or indirectly in writing, orally or by drawings or observation of parts or equipment or created by Contractor during the period of the Agreement, whether or not during working hours. Contractor understands that Confidential Information includes, but is not limited to, information pertaining to any aspect of Ostendio’ business which is either information not known by actual or potential competitors of Ostendio or is proprietary information of Ostendio or its customers or suppliers, whether of a technical nature or otherwise. Contractor further understands that Confidential Information does not include any of the foregoing items, which can be demonstrably shown, has become publicly and widely known and made generally available through no wrongful act of Contractor or of others who were under confidentiality obligations as to the information involved.
(b) Former Associations’ Information. Contractor represents that Contractor’s performance of all terms of this Agreement as a Contractor of Ostendio have not breached and will not breach any agreement to keep in confidence proprietary information, knowledge or data acquired by Contractor in confidence or trust prior or subsequent to the commencement of Contractor’s relationship with Ostendio, and Contractor will not disclose to Ostendio, or induce Ostendio to use, any inventions, confidential or proprietary information or material belonging to any other party.
(c) Third Party Information. Contractor recognizes that Ostendio has received and in the future will receive from third parties their confidential or proprietary information subject to a duty on Ostendio’ part to maintain the confidentiality of such information and to use it only for certain limited purposes. Contractor agrees to hold all such confidential or proprietary information in the strictest confidence and not to disclose it to any person, firm or corporation or to use it except as necessary in carrying out work for Ostendio.
(a) Data Protection. Contractor shall comply with all applicable data protection and privacy laws and regulations when handling any and all Ostendio or Ostendio’ customers data, including applicable U.S.-E.U. Safe Harbor Framework principles developed by the Department of Commerce in coordination with the European Commission if and as applicable.
(b) Background Checks. Contractor shall ensure that all Personnel pass a background check to be administered by or on behalf of Contractor confirming the Personnel’s reliability and suitability for access to sensitive, confidential and proprietary information of third parties, including, to the fullest extent permitted by applicable law, a global sanctions check, confirmation of the individual’s education and employment history and a criminal history check.
(c) No Modification; Return of Data. Contractor shall not (i) modify any data that it receives or has access to under this Agreement and the applicable Statement of Work(s), (ii) disclose any data except as compelled by law or as expressly permitted in this Agreement, or (iii) access or use any data except as necessary to provide the Services as contemplated under the Agreement, prevent or address service or technical problems, or at Ostendio’ request in connection with customer support matters. Additionally, Contractor shall provide prompt notification to Ostendio or to third parties if designated by Ostendio, including customers of Ostendio, and reasonable cooperation, in the event of any unauthorized access to or disclosure of Ostendio Confidential Information of which it becomes aware. Upon termination of this Agreement, or at the request of Ostendio at any time during or after this Agreement, Contractor will deliver to Ostendio or destroy and certify destruction (at Ostendio’ election) all Ostendio Confidential Information.
(d) Right to Audit Security Procedures. Following any notice from Ostendio to Contractor of an actual or reasonably suspected unauthorized disclosure of data, Contractor shall grant permission to Ostendio or Ostendio’ customer to conduct, with reasonable prior written notice, under reasonable time, place and manner conditions, pursuant to appropriate confidentiality and technical restrictions, and at its own expense, an audit of Contractor’s systems, policies and procedures relevant to the security and integrity of data.
Additionally, upon Ostendio’ reasonable belief that Contractor is not in compliance with standard security policies and procedures regarding data, or if such audit is required by Ostendio or Ostendio’ customer’s governmental regulators, Ostendio may conduct, either itself or through a third-party independent contractor selected by Ostendio at Ostendio’ expense, an on-site audit and review of Contractor’s architecture, systems and procedures used in connection with the Services. Such audit and review shall be conducted up to one time per year, with one week’s advance notice. Upon Contractor’s request, after conducting an audit, Ostendio shall notify Contractor of the manner in which Contractor does not comply with any of the security, confidentiality or privacy obligations herein, if applicable. Upon such notice, Contractor shall use commercially reasonable efforts to make any necessary changes to ensure compliance with such obligations. Any audits described in this Section shall be conducted during reasonable times and upon reasonable advance notice to Contractor and shall be of reasonable duration and shall not unreasonably interfere with Contractor’s day-to-day operations. In the event that Ostendio conducts an audit through a third-party independent contractor, such independent contractor shall be required to enter into a non-disclosure agreement containing confidentiality provisions substantially similar to those set forth in the Agreement to protect Contractor’s proprietary information.
Contractor shall send formal legal notices hereunder via email to legal@Ostendio.com.
The addresses to which notices may be given by either Party may be changed upon written notice given to the other Party pursuant to this Section.
(a) Management Resolution. In the event either Party has a dispute or claim against the other Party, the disputing Party shall provide written notice to the other Party per Section 28 (Notices). The Parties agree to escalate disputes (other than invoice disputes) to their respective executive management, who will use commercially reasonable efforts to resolve the dispute by consulting with each other in good faith to reach an equitable resolution satisfactory to both parties within thirty (30) days of the receipt of notice. Neither Party shall pursue or commence proceedings regarding the dispute in any court, administrative arbitral, or other adjudicative body prior to engaging in such consultations and negotiations.
(b) Binding Arbitration. If negotiations fail to resolve the dispute within thirty (30) days, all disputed claims (except for claims relating to Intellectual Property Rights, indemnity, or confidentiality obligations, fraudulent or unauthorized use, theft, or piracy of service, or matters relating to injunctions or other equitable relief) must be resolved by binding arbitration before a single arbitrator, in the English language. This agreement to arbitrate is intended to be given the broadest possible meaning under applicable law. The initiation of an arbitration dispute shall not otherwise prevent either Party from terminating this Agreement.
(c) Location and Procedure. A Party who intends to seek arbitration must first send to the other Party a written notice of dispute per Section 28 (Notices), which must describe the nature and basis of the dispute and set forth the specific relief sought. The arbitration location will be determined by Ostendio unless the Parties mutually agree upon a location. The amount of any settlement offer made by either Party shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which a Party is entitled. Judgment on the award rendered by the arbitrator may be entered in any court having competent jurisdiction. Any provision of applicable law notwithstanding, the arbitrator will not have authority to award damages, remedies or awards that conflict with this Agreement. The prevailing Party in any action or proceeding to enforce this Agreement shall be entitled to recover its reasonable attorneys’ fees and costs.
(d) Jury Trial Waiver. Subject to applicable law, each Party waives its right to a trial by jury for all claims hereunder. The arbitrator may award relief only in favor of the individual Party seeking relief and only to the extent necessary to provide relief warranted by that Party’s individual claim. The arbitrator may not award special, indirect, punitive, incidental or consequential damages.
(e) Equitable Relief. Notwithstanding the foregoing, each Party shall be entitled to seek equitable relief to enforce its Intellectual Property Rights, and for claims relating to indemnity, or confidentiality obligations, fraudulent or unauthorized use, theft, or piracy of service, or matters relating to injunctions or other equitable relief in any court of competent jurisdiction at any time.
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